We will advise you that your application has been successful and send you our grant agreement. The grant agreement includes a schedule that describes the purpose and value of your grant, and includes the payment schedule and reporting requirements. We will discuss and agree the payment schedule and reporting requirements before we finalise and sign the grant agreement.
Grants are normally made quarterly, in advance, into your nominated bank account. When we agree your payment schedule with you, you can select to have your grant paid in equal instalments, or you can set different amounts to reflect project activity, within the total grant awarded. For example, you may need more of your grant to cover increased costs relating to planned events, or to cover external costs such as marketing and evaluation.
Payments are usually linked to grant reporting, so we will release your next payment based on your progress report demonstrating satisfactory progress with grant activities and your financial report showing you are spending the grant funds as intended.
We will agree the reporting requirements with you as part of your grant agreement. The requirements will depend on the size and duration of your grant. We normally request a quarterly financial acquittal to show you are spending the grant funds as intended and a quarterly progress report against the agreed project activities, deliverables and outcome measures. Your scheduled grant payments will be linked to your reporting requirements.
We will also ask you to submit a final report and acquittal following completion of your grant.
For smaller grants, we will agree a lighter touch approach to reporting.
We recognise that things will change over the life of your grant – particularly as we are funding innovation projects. We would rather our grant holders adapted their approach in response to the learning from their project than to stick to a plan that is no longer working.
If you need to make changes to your project, please contact us to discuss these. We generally look to support changes that still reflect the original purpose of the grant and can be implemented within the grant awarded. If you want to make more significant changes to your grant, we may need to consider a formal grant variation.
We will tell you that you have a grant and send you a grant agreement. This is a document that will tell you
We will talk about it with you. If you agree, we will both sign the document.
We will break up the grant into smaller payments. We will talk to you about this to work out
This will depend on the size of your grant.
You need to report how you have spent the payments.
You need to give us receipts.
We will only give you your next payment once we have these records from you.
This lets us know you are spending the funds as you are supposed to.
You need to report how you have spent the payments.
You need to give us receipts.
Usually, we will ask this from you every 3 months.
At the end of your grant, you will need to give us a final report. This will tell us
We understand that things can change.
Things might not always go as planned.
If something is not working, it is good to
If you need to make changes, please talk to us about it.
We can help you work something out.
